Online Auction Manager
Extend the reach of every heirloom.
From photographing high-value pieces to managing listings, bids, and buyer communication, the Online Auction Manager ensures that every digital sale reflects the professionalism and care Fox & Finch is known for. This role supports our mission to preserve legacy through modern tools—helping clients reach the right buyers while maintaining dignity and clarity throughout the process. With structure, accuracy, and grace, you bring each estate’s story to life beyond the sale floor.
Rooted in structure, driven by care.
About the Role
Extend every estate with care and clarity.
The Online Auction Manager ensures each item listed online reflects the same dignity and professionalism we bring to our in-person sales. From photographing key pieces to writing item descriptions and coordinating post-sale pickups, you manage a seamless digital extension of the estate. Every detail you publish—from lot numbers to closing times—carries the trust of the family and the integrity of the brand.
You’ll work closely with our operations team to identify which pieces are best suited for auction, set up and monitor listings, and communicate with buyers throughout the process. Your work helps reduce waste, maximize value, and give unique heirlooms a new life with buyers who understand their worth.
It’s part catalog specialist, part project manager, part digital host—and a vital part of how we honor what matters, even when the sale takes place off-site.
Status
Part-Time,
Project-Based
This is a flexible role ideal for someone with availability during estate prep and closeout windows, with room to grow as our auction program expands.
Hours
Flexible,
Deadline-Driven
Auction timelines vary by estate, but most work is completed during weekdays with occasional evenings needed for listing reviews or buyer communication.
Location
Hybrid — On-Site & Remote
You'll visit estates to photograph and prepare items for auction, then manage listings and communication from home or our shared workspace.
Pay
Hourly, Based on Experience
Compensation is based on your background in photography, copywriting, resale, or digital platforms—with potential for expanded hours during high-volume periods.
About the Role
Extend every estate with care and clarity.
The Online Auction Manager ensures each item listed online reflects the same dignity and professionalism we bring to our in-person sales. From photographing key pieces to writing item descriptions and coordinating post-sale pickups, you manage a seamless digital extension of the estate. Every detail you publish—from lot numbers to closing times—carries the trust of the family and the integrity of the brand.
You’ll work closely with our operations team to identify which pieces are best suited for auction, set up and monitor listings, and communicate with buyers throughout the process. Your work helps reduce waste, maximize value, and give unique heirlooms a new life with buyers who understand their worth.
It’s part catalog specialist, part project manager, part digital host—and a vital part of how we honor what matters, even when the sale takes place off-site.
Status
Part-Time, Project-Based
This is a flexible role ideal for someone with availability during estate prep and closeout windows, with room to grow as our auction program expands.
Hours
Flexible, Deadline-Driven
Auction timelines vary by estate, but most work is completed during weekdays with occasional evenings needed for listing reviews or buyer communication.
Location
Hybrid — On-Site & Remote
You'll visit estates to photograph and prepare items for auction, then manage listings and communication from home or our shared workspace.
Pay
Hourly, Based on Experience
Compensation is based on your background in photography, copywriting, resale, or digital platforms—with potential for expanded hours during high-volume periods.
Ideal Personality
The right person for this role is equal parts detail-keeper and story-respecter. You notice the nuances others might skip—how to phrase a description so it honors a piece’s history, or how to photograph an heirloom so its charm is unmistakable.
You bring order to information and empathy to the process, knowing that every item listed was once chosen, cherished, and part of someone’s life. You're not just posting items online—you’re extending the story of a home to buyers who care about what they’re receiving.
You’re confident in managing timelines, tuned in to the little things, and clear in your communication. You understand that online sales demand precision, but that doesn't mean rushing the process—it means treating it with care. Whether you're sorting a table full of vintage kitchenware or coordinating post-sale pickups, you move through each task with quiet authority and a sense of stewardship.
Organized & Detail-Oriented
You track dozens of items across timelines, platforms, and folders—ensuring nothing gets missed, mislabeled, or delayed.
Respectful & Resourceful
You know how to make quick, smart decisions while still honoring the meaning behind each object and the experience of each buyer.
Role Requirements:
Photograph and document auction items, including condition, measurements, and any relevant history or value notes
Write clear, respectful item descriptions that align with our brand voice and meet platform requirements
Create, schedule, and manage online auction listings using our preferred software
Communicate with buyers before, during, and after the sale to answer questions and coordinate item pickup
Maintain organized digital records of listings, bids, payments, and unsold items for reporting and payout purposes
Coordinate with the operations team to ensure auction timelines align with estate preparation and closeout schedules
Tools to Support You from Day One
Manage every listing with clarity and care.
Auction
Software Setup
Get step-by-step training on how to create, manage, and close listings using our trusted platform.
Item Evaluation Guidelines
Learn how to assess and note condition, dimensions, and provenance details that impact buyer interest.
Photography
Standards
Master our in-house photo approach, including lighting, staging, and file organization.
Copywriting Best Practices
Write descriptions that are both informative and on-brand, with clarity and respect for each item’s story.
Client Communication Templates
Use approved scripts and email templates to communicate with buyers efficiently and professionally.
Post-Sale
Closeout
Follow a clear process for documenting results, coordinating pickup, and ensuring accurate payouts.
Tools to Support You from Day One
Manage every listing with clarity and care.
Auction Software Setup
Get step-by-step training on how to create, manage, and close listings using our trusted platform.
Item Evaluation Guidelines
Learn how to assess and note condition, dimensions, and provenance details that impact buyer interest.
Photography Standards
Master our in-house photo approach, including lighting, staging, and file organization.
Copywriting Best Practices
Write descriptions that are both informative and on-brand, with clarity and respect for each item’s story.
Client Communication Templates
Use approved scripts and email templates to communicate with buyers efficiently and professionally.
Post-Sale Closeout
Follow a clear process for documenting results, coordinating pickup, and ensuring accurate payouts.
Listing Excellence
Craft listings that honor the value of each piece and reflect the warmth and integrity of our brand. You’ll write clear, engaging descriptions and upload them with accurate photos, categories, and details to create a seamless bidding experience.
Pick-Up Coordination
Ensure every buyer receives clear instructions and timely support, making post-sale transitions simple and stress-free. You’ll manage communication and scheduling for pickup days, while maintaining professionalism and protecting client privacy.
Responsibiltiies
The Online Auction Manager plays a key role in extending the estate sale experience beyond the walls of the home. You’re the one who brings select pieces into the digital spotlight—creating listings that are clear, compelling, and rooted in respect for each item’s history. You understand that online auctions are more than just sales—they’re an invitation into the story of an estate. With each listing, you help potential buyers feel connected, informed, and excited to bid.
On any given day, you may be photographing a one-of-a-kind heirloom, writing a listing description that balances facts with warmth, or uploading items into our auction platform with care and accuracy. You’ll track listing performance, field occasional questions from buyers, and communicate closely with our internal team to ensure smooth coordination from sale launch to item pickup.
You take pride in the details—from organizing product folders and naming image files clearly, to ensuring every pickup schedule is communicated with professionalism and ease. Your role requires equal parts precision and storytelling, helping each item shine while preserving the dignity of the home it came from.
Fox & Finch offers elevated estate services for families navigating life transitions with grace. Based in Edmond, OK, we provide start-to-finish estate support—including staging, pricing, event hosting, and final stewardship—with professionalism, discretion, and care. Explore upcoming estate events or request a private consultation today.
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